Privacy Policy

Chris Coghlan MP is committed to respecting and protecting your personal data. This policy explains who Chris Coghlan MP is, what personal (“Data”) he collects, how data is used, information on your rights, and how you can contact him. The way Chris Coghlan MP is able to process personal data is governed by the UK General Data Protection Regulations (UK GDPR) and Data Protection Act (DPA) 2018.

Who is collecting your data

Chris Coghlan MP is the Member of Parliament for Dorking and Horley Constituency. For the purposes of UK data protection law, Chris Coghlan MP is the Data Controller for all personal data sent to him by constituents as the Member of Parliament for Dorking and Horley. As an MP, office staff will also have access to your personal data in order to keep the office running. Within this policy, any reference to Chris Coghlan MP refers to the MP and also the staff employed by the MP.

From April 01 2019 elected representatives and prospective representatives (including police and crime commissioners) are exempt from paying a fee and registering with the Information Commissioner’s Office (ICO). For more information on this visit: Elected representatives and political parties | ICO

How is your data collected, used and stored

When you contact Chris Coghlan MP seeking assistance with a casework issue or to ask a question about local or national policy issues, you will be asked for some personal data to enable Chris Coghlan MP and his office to respond.

Chris Coghlan MP will only use your data for the purposes for which you provide it.

Chris Coghlan MP takes the security of your data extremely seriously. Your data will be stored on secure servers in a locked and protected environment. Access to your personal data will be limited to Chris Coghlan MP and his staff for the purpose of dealing with your query/case and maintaining office records.

Categories of personal data collected

Personal data collected may include:

• Full name/s
• Postal Address
• Email Address
• Phone Number
• Correspondence related to your case/query/issue/question

Who will your data be shared with

When taking up casework or policy questions on your behalf, it may be necessary for Chris Coghlan MP and his office to share the personal data you provide with government departments, local authorities and other public bodies. Chris Coghlan MP will only share as much information as necessary to take your case forward.

Other than in the circumstances above, Chris Coghlan MP will not share your personal data with other organisations or individuals without your explicit consent.

How long will your data be kept

Chris Coghlan MP and his office will only keep your personal information for as long as it is necessary to fulfil the purpose described in this policy. Chris Coghlan MP and his office will retain your casework data for up to five years after your case has been closed, in case you get in touch again.

The lawful basis for processing data

Under UK GDPR personal data can only be processed using a lawful basis defined in Article 6.

Chris Coghlan MP will process your data using the lawful basis of Consent (Article 6 (a)) and Public Task (Article 6(e)). Your data will be retained under the legal basis of Legitimate Interests (Article 6(f)) for the purpose of managing constituents’ casework and policy concerns effectively.

Special category data

It may be the case that you disclose personal data classified as special category data under UK GDPR as part of your casework or policy concern. This may include information related to health, sexuality, race, ethnicity and religion.

Elected representatives are permitted to process this data under clauses 23 and 24 of Schedule 1 of the Data Protection Act 2018. Under UK GDPR this data can only be processed using a lawful basis under Article 6 and a condition of processing defined in Article 9. Chris Coghlan MP will process such data under Article 6(a) (Consent) and Article 9(a) (Explicit consent).

Your rights

You have several rights in relation to your data and can choose how it is used. You can:
 

• Obtain copies of the data we hold about you (known as a “Subject Access Request or SAR”)
• Request that we correct or update any data held about you
• Withdraw your consent and ask that we delete your data or restrict the ways in which we use your data (known as a “Right to be Forgotten” or “Right to Erasure”)
• Request that data you have given your consent for us to use is provided an electronic format so it can be transferred to another data controller (know as “data portability”)
• Opt-out receiving further communications from us via any medium at any time.

You also have the right to make a complaint directly to the Information Commissioner’s Office. They can be contacted at : Contact us | ICO, and concerns can also be logged via: Make a complaint | ICO

Contact us

If you have any questions about this policy or wish to exercise any of your data rights, please contact your data protection representative by emailing chris.coghlan.mp@parliament.uk. Or post to 32 Bentsbrook Park, North Holmwood, Dorking, RH5 4JN

or

Chris Coghlan MP has appointed a member of staff who is responsible for overseeing the data protection standards within his office. If you have any queries regarding this Policy or you wish to exercise any of your rights set out above, please contact: bradley.nelson@parliament.uk. Or post to 32 Bentsbrook Park, North Holmwood, Dorking, RH5 4JN.

Changes to our Privacy Policy

We keep our privacy policy under regular review and as such it may be updated from time to time so you should check it each time you submit personal information to us. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use this website to submit personal information to us:

Last updated: 19/09/2024